2.1 Not public records- disposal

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External emails with only private content are not public records. Examples:

  • A friend asks you to go for lunch
  • Concerning you as a union representative
  • Regarding other organizations at the university (art clubs, sport clubs etc.)

For emails under 2.1 (external, not public records- disposal) GDPR regulates for how long an email may be kept. You must discard it when you no longer have use for the email and/or you can’t justify keeping it.