External emails with only private content are not public records. Examples:
- A friend asks you to go for lunch
- Concerning you as a union representative
- Regarding other organizations at the university (art clubs, sport clubs etc.)
For emails under 2.1 (external, not public records- disposal) GDPR regulates for how long an email may be kept. You must discard it when you no longer have use for the email and/or you can’t justify keeping it.