New actions: a research project within the Knowledge Foundation Environment Transformative Technologies from start to finish

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Tidsplan KKS

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Mid-December

The work with new actions is initiated at a start-up meeting to which all senior researchers are invited. The focus of the meeting is strategic discussions and goals for the next four-year period.

The time plan for the work to develop new actions is presented and discussed, in connection to a follow up of last year's process.

Early February

Deadline for submitting drafts of research questions for new actions. Drafts may be handed in by researchers and research groups.

Mid-February

All proposed drafts are presented and discussed at a general assembly within the research environment. All senior researchers are invited to participate and listen. The drafts are presented by the researchers themselves.

Late February

Proposed research questions are discussed at a Transformative Technologies Reference Group meeting.

The management (Dean and vice deans – leaders of the research centers FSCN and STC) decides which drafts that should proceed in the process. The decision are based on strategic considerations, the research environment long term goals and the input from the Reference Group. The continued development of the whole research environment is also considered. Decisions and feedback are distributed to all proposers.

Mid-March

Last day to submit short project descriptions (proposals) for research questions that went forward in the process.

Proposals are discussed with the Reference Group.

Late March

The Knowledge Foundation Environment management decides upon which actions to go ahead and write full project plans. The decision is based on strategic considerations, long term goals, the proposals importance to the research environment and the views of the Reference Group.

Early May

Last day to submit full project plans and simplified mini-budget.

Project plans and mini-budgets are reviewed internally by the faculty office with respect to formalities, structure and clarity.

May – mid-June

Project plans are externally reviewed by independent experts. At least two international researchers in each area review the projects from a scientific perspective. Two additional experts with experience in running and managing projects in collaboration with industry and with experience in writing project proposals, review the project plans from a co-production perspective.

Actions relating to development of educational programs or knowledge enhancement is also being evaluated with respect to the strategic relevance of the research environment.

August

Submission of revised project plans after receiving the first opinion from external reviewers. In cases where a reviewer finds that any part or parts of the project plan does not meet the established quality criteria, the project leader is asked to revise the project plan, which is then sent for re-review to the relevant expert.

March – September

Actions related to development of educational programs or parts of them, are examined in parallel with the external audit of GRUR and, where appropriate, by the Faculty Board - according to faculty guidance documents for the establishment of new educational programs and the development of existing ones.

Actions which involves recruitment of guest professors and / or adjunct researchers are handled similarly by Anställningsrådet and the Faculty Board according to employment regulations.

September

Proposed actions that for some reason stands out in the review process is reviewed by a separate advisory committee composed of members of the Reference Group. Where appropriate, the project leader is asked to submit a revised project plan, CV’s for participating researchers and a list of changes made, a so-called Change Log.

Early October

Submission of full applications, including budget (internal template plus Knowledge Foundation template) and CV’s for participating researchers (both from MIUN and from participating companies) to the faculty office

Proposed actions, the external reviewers' assessments and the advisory group's recommendations are discussed with the Reference Group.

Mid-October

Actions that passed the external audit successfully are presented to the Faculty Board.

Late October

The Dean decides on what actions to be included in the Work plan submitted to the Knowledge Foundation at the very end of October. The decision is based on the outcome of the scientific- and the co-production reviews, strategic considerations into the development of the Knowledge Foundation Environment, input from the Reference Group, the advisory group and strategic discussions within the research area Management. The actions are reviewed internally by the faculty office.

Mid-December

Decision on projects approved by the Knowledge Foundation.

Before Project start

Request signatures on agreement from companies, write IPR agreements with companies as well as eventual research agreements with participating MIUN researchers. Send completed agreements to the Knowledge Foundation.

Ongoing during project

Hand in status reports to the management of Transformative Technologies twice a year, with information about the project's scientific achievement, co-production and contribution to the profiling of the Knowledge Foundation Environment. Templates and information is sent out prior to each reporting. Financial accounting is also done internally but according to templates for follow-up provided by the Knowledge Foundation

Final reports

Report content according to the agreement, submitted via the management of Transformative Technologies no later than the date specified in the agreement.

After the project

An external audit of the final report is executed.

Contacts

Hans-Erik Nilsson
Koordinator för KK-miljön vid Mittuniversitetet

Mattias O´Nils
Forskningsledare vid STC

Kaarlo Niskanen
Forskningsledare vid FSCN

Maria Torstensson 
Ansvarig kvalitetskontroll och ledningsstöd

Fanny Burman
Ansvarig administrativ process och administrativt stöd STC

Anna Haeggström
Administrativt stöd FSCN

Christine Grafström
Kommunikatör STC

Inger Axbrink
Kommunikatör FSCN